HiveStudios Terms & Conditions

This agreement contains our Studio & Equipment Hire Terms & Conditions & Training, Courses & Workshops Terms & Conditions. These Terms & Conditions apply to all confirmed bookings and we recommend that you familiarise yourself with them before booking any of our services. Should you have any questions please contact the studio directly.

Privacy Policy

We do not store credit card details nor do we share customer details with any 3rd parties.

Studio & Equipment Hire Terms & Conditions

Studio Hire prices are for space rental only complete with the following equipment:

1x Studio Space with White Vinyl Backdrop
1x Use of Café reception area and Toilets
1x Use of changing room facilities
4x Wireless Flash Lights + Umbrellas
2x Continuous Lighting + Softboxes
2x Wireless Hotshoe Triggers

If you need additional lighting equipment, assistants, digital workflow operators or any other additional services please contact us in advance to arrange this and ensure availability.
By booking studio and/or equipment hire with us you automatically agree to these terms and conditions.

Definitions

In these conditions the following expressions have the following meanings:
“HiveStudios” IncuHive Limited trading as HiveStudios.
“the Customer” any person or firm or company dealing with HiveStudios or any servant or employee of such a person firm or company.
“Services” shall include all studio facilities and the services of assistants, technicians, operators and other personnel of HiveStudios or of any sub-contractor of the Company.
“Equipment” all studio fixtures and other equipment provided by HiveStudios or by its nominated sub-contractors.
“Studios” the premises of HiveStudios for the time being where the services and equipment are provided.

General

  1. HiveStudios will insure the Studios and Equipment against all normal insurable risks but not further or otherwise. The Customer must effect its own insurance cover against consequential loss of profit and other Risks and must effect its own cover against loss, damage or theft of any of its own equipment brought onto the studio. Under no circumstances will HiveStudios entertain any claims arising out of any failure of the Customer to effect its own insurance cover. The Customer must ensure that their Public Liability insurance is operative for all persons in the studio during the hours of use to cover any accident, injury or death.
  2. These Conditions constitute the entire contract and may not be varied otherwise than in writing signed by a duly authorised signatory on behalf of HiveStudios.
  3. Full details of the HiveStudios services and charge rates are set out in the HiveStudios Hire Price Lists which may be varied by HiveStudios without notice.
  4. Nothing in these Conditions is intended to exclude restrict or modify liability on the part of HiveStudios resulting from negligence or otherwise unless permitted by Statute.
  5. The Customer is responsible for any breakages, loss or damage occasioned to the Equipment or the Studio caused by or arising from the Customer use thereof or by any servant agent employee or sub-contractor of the Customer.
  6. Any discounts offered on HiveStudios hires are exclusive. They cannot be combined. Except for company wide or pre-agreed discounts, the higher discount will always be applied. In the case of special offers these must be requested at time of booking, and will not automatically be applied.

Studio Hire

  1. The Studio is available for daily use between 0900hrs and 1800hrs. Use outside these hours shall be charged at the published overtime rates unless previously agreed in writing by HiveStudios.
  2. The Studio may be provisionally booked by email/website and the booking should be confirmed within 24 hours. The Customer will be further required to sign a Studio & Equipment Hire Form which is binding to these Conditions. A non-refundable 50% deposit is payable in advance unless otherwise agreed in writing.
  3. Studio and Equipment hire bookings must be paid for on the day of the shoot unless otherwise agreed in writing.
  4. If the Customer wishes to postpone a confirmed booking this must be done at least 48 hours before the hire period starts or 50% of the full studio booking rate will apply.
  5. Bookings may only be extended with the prior consent of HiveStudios, and published overtime rates will be applicable to hires that run over the booked time. Customers must ensure that set up and take down time takes place within the hours booked.
  6. The Customer must observe all regulations governing the use of the Studio and of any Equipment and services whether imposed by HiveStudios or by any statutory body or Local Authority.
  7. The Studio is available for the exclusive use of the Customer named in the booking and the Customer is not permitted to sub-contract sub-let or otherwise permit any third party to utilise the Studio without the prior written consent of HiveStudios.
  8. Any materials used in connection with sets constructed by the Customer as well as any rubbish shall be removed from the Studio at the end of the hire period at the expense of the Customer otherwise additional charges will apply.
  9. No alterations, decorations or additions to the Studio are permitted without the consent of HiveStudios. At the end of the hire period the Studio must be surrendered in the same condition that it was in at the start of the hire period. Any costs incurred by HiveStudios arising out of any breach of this Condition shall be paid by the Customer.
  10. The Studio is supplied clean, with a white vinyl cove if applicable, at the start of the hire period and all the costs of painting, repairing, and maintaining this state are payable by the Customer. HiveStudios must be notified by the Customer at the start of the hire period if any aspect of the condition or decoration of the Studio or the cove is unacceptable. If no such notification is given the studio, cove and decoration will be determined to be of an acceptable standard for use by the Customer. Special painting requirements should be notified to the Studio Manager at least 5 working days in advance and will incur additional costs.
  11. The Customer must ensure that any persons under the age of 18 have parents’ or guardians’ permission to be at the studio during the period of studio hire.

Hire of Services and Equipment

  1. All equipment and services are supplied by HiveStudios entirely at the risk of the Customer. HiveStudios shall not be liable for loss or damage of any kind to material or props or equipment entrusted to it however caused including consequential loss and loss of profit.
  2. The Customer must notify HiveStudios at the time of supply if the condition of any Equipment is not acceptable.
  3. In no circumstances shall HiveStudios be liable for any loss or damage, including consequential loss, however caused arising out of the use or the inability to use the Equipment supplied or agreed to be supplied
  4. The Customer may not without the written consent of HiveStudios:
    1. Remove the equipment from the Studio premises; or
    2. modify or alter or tamper with the Equipment in any way; nor
    3. use the Equipment in a manner not recommended by the Manufacturer; nor
    4. allow or suffer the Equipment to be used by any untrained or unauthorised personnel; nor
    5. part with possession sell pledge encumber or suffer any lien to be created on the Equipment.
  5. Where at the request of the Customer HiveStudios supplies to the Customer the services of assistants, sub- contractors, freelancers or other persons such persons shall be deemed to be the servant of the Customer and the said services shall be deemed to be rendered by the Customer and HiveStudios shall not be liable for loss or damage of any kind however caused.
  6. HiveStudios shall not be liable for any loss or damage howsoever arising out of any statement advice instruction or any other representation given or made by any servant of HiveStudios or any other person whose services are supplied to the Customer.
  7. The hire period for services or Equipment cannot be extended otherwise than with the consent of HiveStudios.
  8. Equipment must be returned promptly at the end of the hire period in good condition (save for fair wear and tear). The Customer shall pay or compensate HiveStudios for the replacement value of lost or damaged Equipment or in respect of any cancellation or variation of any order or failure to return the Equipment on time.
  9. Equipment and services may be provisionally booked by email/website and the booking should be confirmed within 24 hours. The Customer will be further required to sign an Equipment Hire Form which is binding to these Conditions. A non-refundable 50% deposit is payable in advance unless otherwise agreed in writing.
  10. Bookings may only be extended with the prior consent of HiveStudios, and published overtime rates will be applicable to hires that run over the booked time.

Payment and Additional Charges

  1. Unless otherwise agreed in writing all transactions will be settled in agreement with HiveStudios payment terms set out in our terms and conditions before the commencement of the hire period. Authorised account holders must settle accounts within 14 days of the date of invoice. Prices may be varied without notice to the Customer.
  2. Any due amount unpaid shall be liable to interest at 8% above the Bank of England base rate.
  3. The hire charge commences when the Studio and/or Equipment is made available to the Customer whichever is the earlier and terminates when the Studio and/or Equipment is surrendered or returned to HiveStudios or the agreed hire period ends whichever is later, HiveStudios will charge for additional hire hours at the published hourly rates. HiveStudios reserves the right to make an additional hourly labour charge to cover any costs incurred by HiveStudios as the result of failure to comply with these Terms & Conditions.
  4. Any additional Equipment, services, staff or modifications to the Confirmation of Booking will be billed to and paid for by the Customer.
  5. At the end of the hire period the Customer may be charged at the discretion of HiveStudios an additional rental where the Studio or any item of Equipment is delivered to or returned to HiveStudios in a bad or damaged condition so as to preclude use or hire of the said Studio or Equipment.
  6. Where HiveStudios is required to place a security deposit with any third party for the hire of any item of equipment such deposit shall be paid to HiveStudios by the Customer when the booking is made.
  7. HiveStudios shall have a general lien on any film, media or other equipment digital or otherwise or property in the possession of HiveStudios or in the Studio premises for the payment of any monies due to HiveStudios from the Customer.

Exclusions of Liability

HiveStudios shall not be liable to the Customer for any loss damage expense liability or for any consequential loss (including loss of profit) whatsoever or howsoever arising out of or in connection with any of the following:

  1. any damage to or loss of property by the Customer or the Customers servants or agents or any third party.
  2. any breakdown stoppage or failure of the facilities and Equipment provided in the Studio or any other Equipment supplied to the Customer by HiveStudios.
  3. any death or injury occasioned to any Customer or servant or agent of any Customer occasioned by the use of the Studio or any Equipment unless such death or injury is directly attributable to the negligence of HiveStudios or the servants or agents of HiveStudios.
  4. for any fines and/or legal costs incurred by HiveStudios or the Customer for any activity connected with the hire of the Studio or Equipment.
  5. any failure on the part of HiveStudios to comply with its obligations to the Customer due to any circumstances beyond the control of HiveStudios.

 

Indemnity

The Customer shall at all times keep HiveStudios indemnified against all actions proceedings costs charges claims expenses and demands whatsoever which may be made or brought against HiveStudios or the servants or agents of HiveStudios by any third party in respect of any alleged injury loss damage or expense arising out of or in connection with the use of the Studio or Equipment or services supplied by HiveStudios even where such injury loss damage or expense is caused wholly or in part by the negligence or breach of contract of HiveStudios its directors servants or agents save in respect of any death or personal injury caused by the negligence of HiveStudios as aforesaid.

Termination


HiveStudios may summarily terminate any hire contract with the Customer upon the happening of any of the following events:

  1. if the Customer shall fail to pay any of the monies due to HiveStudios or dishonour any cheque paid to it; or
  2. if the Customer enters into liquidation (other than for the purposes of amalgamation or reconstruction) or shall have a Receiver of its assets appointed or being an individual shall be declared bankrupt or having a Receiving order made against them;
  3. if the Customer shall be in breach of any of the terms of these Conditions and any such termination shall be without prejudice to any rights accrued to HiveStudios against the Customer prior to the date of termination.

Applicable Law

These Conditions shall be read and construed in accordance with the Laws of England, Scotland, Wales and Northern Island.

Variation


These Terms and Conditions shall not be varied except by agreement in writing.

Training, Courses & Workshops Terms & Conditions

Definitions

In these conditions the following expressions have the following meanings:
“HiveStudios” IncuHive Limited trading as HiveStudios.
“the Customer” any person or firm or company dealing with HiveStudios or any servant or employee of such a person firm or company.

Bookings & Payment

Bookings can be made by email/website and this will reserve a place on your chosen course. We will send you an invoice and this must be paid in full, within 14 days, to confirm your place. If the course date is within that period then the course fee must be paid in full no later than 2 working days prior to the start of the course. HiveStudios reserves the right to re-allocate the course place to another delegate if fees are not paid on time. Failure to receive the course fees in adherence with these terms means that HiveStudios reserves the right to request payment on the day of the course if the course place has not been reallocated by this time.

Late Payment


In the event of late payment, HiveStudios reserves the right to charge interest on all outstanding amounts from the last date that payment was due to the date that payment is made. Interest will be charged at 8% above the Bank of England base rate.

Prices


The prices quoted are correct at the date of publication and for 30 days thereafter. HiveStudios reserves the right to adjust these prices in order to meet their true cost outside this period.

Transferring courses


If a delegate wishes to transfer a booking to a later course there will be an administrative charge of 25% of the course fee if it is within 15 working days of the original courses date. If that transfer is then cancelled and/or the delegate fails to attend, the full course fee remains payable.

Cancelling courses


All cancellations to bookings must be made 15 working days prior to the start of a course. If a booking is cancelled within the 15 days or if the delegate fails to attend the course, the full course fee must be paid immediately.

Changing delegate details


There will be no charge if a substitute person wishes to replace the original delegate. Please inform HiveStudios of any change to the original booking.

Cancellation of courses by HiveStudios and changes to course content


HiveStudios courses are constantly updated and improved and HiveStudios reserves the right to alter any of the courses’ content without prior notice. HiveStudios reserves the right to cancel a course at any time without liability. In these circumstances, delegates will be offered an alternative date, a credit note or a full refund at HiveStudios discretion.

Course notes and training


The notes and training for HiveStudios courses cannot be relied upon for legal interpretation. HiveStudios cannot accept responsibility for delegates’ actions, or those of other people reading the course notes or interpreting the training in litigation, or responsibility for any loss incurred as a result of relying on the training or the training notes. If in doubt, consult a lawyer.

Imagery


All imagery taken by any delegates on any HiveStudios training course or workshops, can only be used for promotion of HiveStudios as well as illustrative and reference use only by delegates. No monetary gain can be made from the images taken on any HiveStudios training courses or workshops by any delegate.

Discounts and special offers


Any discounts offered on HiveStudios courses are exclusive. They cannot be combined. Except for company wide or pre-agreed discounts, the higher discount will always be applied. In the case of special offers these must be requested at time of booking, and will not automatically be applied.

Exclusions of Liability


HiveStudios shall not be liable to the Customer for any loss damage expense liability or for any consequential loss (including loss of profit) whatsoever or howsoever arising out of or in connection with any of the following:

  1. any damage to or loss of property by the Customer or the Customers servants or agents or any third party.
  2. any death or injury occasioned to any Customer or servant or agent of any Customer occasioned by the use of the Studio or any Equipment unless such death or injury is directly attributable to the negligence of HiveStudios or the servants or agents of HiveStudios .
  3. any failure on the part of HiveStudios to comply with its obligations to the Customer due to any circumstances beyond the control of HiveStudios .
  4. any injuries or damages you sustain or, or that anyone affiliated with or connected with you in any way may sustain, in connection with or resulting directly or indirectly from your attendance on any course, workshop or training session, save where such injuries or damages arise as a result of our negligence.

Applicable Law

This agreement shall be governed by the laws of England, Wales, Scotland and Northern Island.

Variation


These Terms and Conditions shall not be varied except by agreement in writing.